Backing up Ribbon customizations

After making several changes to the Ribbons and Quick Access Toolbars in Outlook, I wanted to make a backup of my customizations. There is an export button for this in the Options dialog but this only backs up the customizations for the current item window and not all the item windows which are available in Outlook. This makes the exporting process quite cumbersome.

Is there a way to backup all the Ribbon customizations at once?

The way to backup all your Ribbon and Quick Access Toolbar (QAT) customizations in Outlook 2010 in one go is similar to backing up the QAT customizations in Outlook 2007.

The Ribbon and QAT settings in Outlook 2010 are stored in officeUI-files in the following folder;

Windows 7 and Windows Vista

Windows XP
C:\Documents and Settings\%username%\Local Settings\Application Data\Microsoft\Office

You should be able to migrate these files between machines by simply copying the files  from one machine to the other. Any command that you have placed in the Ribbon or QAT which isn’t available on the other machine (such as a function of an add-in or custom VBA code) will be removed automatically.

There are up to 20 officeUI-files possible for Outlook 2010. If you haven’t modified the Ribbon or the QAT for the corresponding item window, there won’t be an officeUI-file for it either. Below you’ll find an overview of the officeUI files and their corresponding item window.

File nameItem Window
olkexplorer.officeUIMain Outlook window
olkmailitem.officeUIComposing a Message
olkmailread.officeUIOpened Message
olkpostitem.officeUIComposing a Post
olkpostread.officeUIOpened a Post
olkappitem.officeUIAppointment or Meeting Request
olkaddritem.officeUIContact item
olkdlstitem.officeUIDistribution list item
olktaskitem.officeUITask or Task Request item
olklogitem.officeUIJournal entry
olkrssite.officeUIOpened RSS item
olkshareitem.officeUIComposing a Sharing Invitation
olkshareread.officeUIOpened Sharing Invitation
olkreportitem.officeUIOpened Receipt (delivery notification, read notification, vote answer, accepted meeting request, accepted task request)
olkmreqread.officeUIOpened Meeting Request, Task Request or Cancellation
olkrespondseread.officeUIOpened Meeting Request responds item (accepted, declined, tentative)
olkrespcounter.officeUIOpened new proposal responds item for a Meeting Request
olkrespondsesend.officeUIComposing a responds for a Meeting Request (accept, decline, tentative, new proposal)
olkreqsend.officeUIComposing a forwarded Meeting Request
olkresenditem.officeUIComposing a Send Again message (for failed messages)

Note: The mentioned folder location is hidden by default. You can copy and paste the above location in the Address Bar of Windows Explorer to open it or configure Windows to show hidden files and folders; Control Panel-> Folder Options-> tab View

Exporting Outlook customizations manually is quite cumbersome
for the many Outlook windows.

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